OfficeSpace

“Our cleaning teams use the Daily Desk Bookings Report in OfficeSpace to identify all of the desks that have been used. They can see when employees will be leaving for the day and coordinate their approach to cleaning desks throughout each office.”

“Based on nearly three months of data, we’ve recorded over 4,000 office entries. 97% of employees are filling out a Safeguard form.”

“New Jersey indicated that they may check workplace compliance. To make sure we were compliant with all workplace screening requirements, we required employees to book a desk and complete a Safeguard form before they entered the office.”

“Before OfficeSpace, we didn’t have a formal mechanism to assess employees before they entered the workplace. So when New Jersey said we had to have one in place by November 5, 2020, we moved quickly to set up Desk Booking and Safeguard.”

“Employees are really happy with OfficeSpace. Everyone can quickly book a desk on the web or on their phone.”

“Employees are really happy with OfficeSpace. Everyone can quickly book a desk on the web or on their phone. Unlike our previous system, OfficeSpace is so easy to use that nobody is coming to the office without making a reservation first.”

“In Mexico, we had to comply with six-feet social distancing between desks and a 20% capacity limit. It only took us two hours to convert a 400-seat office from assigned seating to hot desking using OfficeSpace.”

“I’ve had employees thank me for introducing Safeguard. It makes people really, really think about and challenge themselves a bit, by asking whether they should really be going to the office today.”

“We were very concerned when a mandate came out from the Governor of New Jersey that said we needed to track everybody that came into the building. Without OfficeSpace, it would have taken us longer to comply with paper forms and manual tracking. Fortunately, we could deploy the tool to efficiently keep our facility operational and in compliance.”

“With Safeguard, you can comply with local law in each jurisdiction much faster. Otherwise, we would have had to manually check with anyone entering the facility. Safeguard provided a system to confirm and track compliance, and keep everyone safe.”

““being able to send a message out to a specific floor or a specific space within a floor is something we’ve always needed.””

“"Sometimes though you have to get on a call real quickly that's either private or sensitive information or whatever it's really helpful to be able to see a picture of the floor plan and what's open currently and what's not, you can see all the greens and reds on the rooms."”

““That is huge because we often have contractors come in for consulting meetings. We can create a slick, VIP experience for those visitors.””

““I spend most of my time on other projects now, which says a lot about the OfficeSpace platform and the support team behind it.””

““In the same facility, with OfficeSpace, you can see where someone is assigned on the floor plan and find them instantly,””

““Having real-time visibility into how our office is being used is incredibly valuable for us.””

““It’s a slam dunk. More standardization and a platform that’s much easier to manage."”

“Implementing OfficeSpace has made internal moves more accurate and help us keep our pods up to date within seconds! The program is extremely user-friendly. It’s also made finding individuals within the organization so simple. Overall, I feel more organized and in control.”

“I really like badge swipe data. I call it “passive information.” You don’t have to rely on employees to do anything except enter the building.”

“We once thought our campus would need to be completely renovated by the start of this year, but now we're confident we won't have to begin construction for years. We'll have the data and historical trends to reevaluate utilization between now and then.”

“If I reflect back on trying to do a lot of these things without OfficeSpace, processes like measuring daily headcount or managing desks would be extremely manual. I wouldn’t have hard data to work with, and a lot of our decisions would be based on guesswork. We are absolutely squeezing the juice out of OfficeSpace for anything and everything we can, and the results speak for themselves.”

“Obviously it makes us look really great because we’re able to turn the data around quickly. But the true-to-life numbers we can access also give us the level of accuracy and confidence that everybody’s looking for right now.”

“As with most companies, when our C-Suite asks us for answers, they expect a quick response. When I get requests like ‘How many people do we see coming in for the content team? How many people are consistently coming in?’ I can pull that information from OfficeSpace in real-time and we can make quick decisions on desk allocation, space utilization, and more.”

“Now that we’re out of that period of hypergrowth, we’re using Lease Manager to make sure that we haven’t leased more space than we need. The reports inside OfficeSpace help us answer questions like “How well have we activated each space? Did we rent out too much? Or did we lease too little?” And we’re using that data to drive our next level of expansion.”

“Lease Manager helped us during hypergrowth because we were able to see each department’s space needs in comparison to lease costs. We had all these different teams that were growing their headcounts so quickly. OfficeSpace empowered us to look at usage trends and determine what made the most sense in terms of space allocation. From there, we were able to confidently procure a lot of those different spaces for our teams.”