PeopleAdmin

“It did take a little while to get buy-in from all of our campuses,” Andrea noted. “We decided to do a tour with the system. We would go to each campus and give a presentation about PeopleAdmin and how the system was going to function. Once the implementation was done, PeopleAdmin provided user guides, and we tailored them specifically to our world and our lingo, so users would really understand everything.”

“For me, the best part was being able to send communications from the system,” said Andrea. “Before, we would extract names and email addresses from the application database, and then copying the email addresses into the email system to send out individual notifications—for instance, a candidate wasn’t selected for an interview or for the position. It was a slow process. With PeopleAdmin, we just click to identify which applicants need to receive a communication and the system automatically sends the email—and we have control of the text of that email. It’s saved a lot of time.”

“With such a large system, it’s important to standardize processes across all areas,” said Andrea. “We were standardized before PeopleAdmin, but it was a lot of paper. All recruitment comes through my office. Today, whether we have a few recruitments or a large volume, things go smoothly—the workflows make the system work.”

“When I first started at SDCCD, we were using an application system that was half computerized and half on paper,” Andrea said. “Applicants would fill out a paper application and then we would enter all their data into our system, so we would have it digitally. When we were looking for a new solution, PeopleAdmin just made sense. It seemed like an easier process once you built in the workflows of how applications and postings were routed. We were able to mirror the paper process, but with no paper or manual data entry.”

““What I really like about PeopleAdmin is how well all the modules work together,” Vanessa says. “The way things work just makes sense, and it’s nice how you can really customize it to your college and your needs. The way ATS works with Position Management and Employee Records, feeding all the information over from one process to another, makes it so much easier on our HR staff. PeopleAdmin helps us spend less time on the hiring process and focus more energy on personal time with our community.””

““I like that the workflows can be specific to us, and that we can name them exactly what we want them to mean,” said Vanessa. “It’s clear even for people who aren’t in the system all the time. They can still make sense of everything without being an expert.””

““Saved searches have been key,” she said. “Committees can go into the system and see exactly what they need, without extra filtering or support from a system administrator.””

““It’s great to be able to see all the hiring information clearly,” says Vanessa. “We can keep track of why someone is or isn’t being hired, and it’s easy to send information to different internal groups for equivalency reviews.””

““Previously, the president wouldn’t have been able to greet every new hire in person, but with the new virtual process, everyone gets a personal welcome message. It’s allowed us to get creative with our processes.””

““Before, onboarding was just the essentials so the paper wouldn’t be overwhelming. Now, we can offer more new hire resources, and we even added a welcome video!””

““Centralized storage will be more manageable, and since we can control permissions, we can give access to anyone who needs it while still keeping the information secure,” said Vanessa.”

““The team needs some information right away, such as an employee’s I-9. It’s great that they can fill that out time-sensitive documents and we have access to it right away, without waiting for the entire new hire packet to be complete before returning it to HR.””

““Turning paper processes into electronic ones frees up our recruiters from manual collections and entry,” says Vanessa, “and it’s user-friendly for the new hires.””

“It’s great that they can look at it on their own without putting in a request to our office.”

“Having a transcript for those who want a certificate has been really nice,”

““My view is that technology should be effortless,””

““I see my team and PeopleAdmin as innovators, and I’m excited that this will be a product that we can continue to integrate with other functionalities on campus.””

““To me, it seems like PeopleAdmin will allow for more functionality for workflow in a digital format,””

““In every conversation, I felt that the team wanted to hear customer ideas and talk about potential.””

““Everyone’s focus at PeopleConnect was on innovation and improvement,””

““We’re a small school, but PeopleAdmin was still paying attention to us—it’s amazing to feel like we really matter to this company.””

““It was rare that we were already looking at possibilities and solutions when we weren’t even a PeopleAdmin client yet,””

““You never see that—the chance to talk to subject matter experts beyond the sales team, especially so early in the process.””

““When I had very specific IT questions about our implementation, Matt [Guffey, Account Executive] set up meetings with leadership and subject matter experts who could answer my questions in depth,””

““Be creative with your workflows,” she commented. “We’ve gotten pretty creative over the years and it allows us a lot of flexibility to move things around.””