stampli

“And right afterwards, people were ready to get in the system. The fact that we signed our agreement and were processing invoices in less than two weeks shocked everybody on the team. I’ve never gone through an implementation that fast with anything. Even though Stampli didn’t really change people’s functions, it took out all this manual process, saving everybody time, making it more efficient, and helping us be more accurate.”

“When we first started, I was told we could implement within two weeks and I thought that was impossible. But we did the back end work really quickly. Our first training session was an hour. Everyone trained in one hour and was ready to rock and roll the next day we went live. The user interface is so easy to use. No one had any issues picking it up right off the bat. I think the approver training session was 30 minutes.”

“Billy has helped our efficiency. Billy’s suggestions, especially the more that we’ve used the system, are almost always right. It saves time without having to search for the GL accounts or the other different codings that we use. To see what we’ve used in the past and see the suggestions and just click them – that’s been a great time saving.”

“We completely eliminated a full-time AP role. We’ve reduced an FTE because of the Stampli implementation. Our large departments have reported savings of up to three hours a day, which is amazing now that they’re able to focus on their actual job function rather than just the administration of AP. I wish I would have done a time study before implementing to see how much time everyone was spending.”

“In our old system, every department would print out a cover sheet for every single invoice with the GL coding classification and a spot for approval. With every invoice, they were printing a new piece of paper, writing in the information, then sending it to their department leader for approval. Stampli completely took out that step. You can imagine how much paper that’s saving, how much time that’s saving. It’s been like night and day.”

“We’ve even had communication with vendors. I’ve had messages from vendors asking if the invoice has all the information we need from them. That happened before we even set up our vendor portal. It’s nice to have all that communication in one place. We just got through our 2024 audit and were able to provide our auditors with invoice printouts that have that communication, showing we’re actually using our internal controls for approvals and review of invoices. That was very helpful.”

“We use the messaging capability quite a lot. In finance and AP, we use it to ask questions about coding, especially around things like capital expenditures, whether it really qualifies as capital. I’ve seen approvers reject invoices back to their coders with messages asking when was this service complete or are we sure this is the right amount.”

“Our large departments have reported savings of up to three hours a day because of Stampli, which is amazing now that they're able to focus on their actual job function rather than just the administration of AP.”

“This feature [Unusual Invoice Alerts] saves us stress as much as it saves us money.”

““For construction, I have to emphasize this, the other tools that are available to integrate with Sage Intacct are light years behind what Stampli is doing.””

““The flexibility of the tool and what Stampli is willing to drive towards and how quickly you’re able to get things into production has been astounding,” Nini emphasizes.”

““When we first started with Stampli, there were things that would not match what we were trying to do. And here we are, almost a year later, and we can’t help but be excited about all of the changes and all of the things that have been implemented to make this successful for our business.””

““We needed something that was flexible enough to be able to get data not only from Sage, but also to collect that data from those two systems of engagement. And Stampli has been excellent.””

““Advanced Vendor Management allows our vendors to take ownership themselves,” says Nini. “They are able to send new invoices directly to Stampli and see where existing ones are in the process. Even with 16 companies and counting, we’re planning to add hundreds of new vendors — but we’re not planning to grow our vendor relations team.””

““I suspect we’ll probably add another five to 10 operating companies next year,” Nini notes. “I don’t think that we’ll need to add even a single additional headcount to support the vendors that we’ll bring on.””

““They’re getting more vouched daily because of that, which I think is fantastic,” says Nini.”

““I may have a vendor that has a question at 9 PM at night. And while I don’t have 24-hour staffing, Stampli lets me offer 24-hour service,” says Nini. “The estimated payment arrival feature in Stampli Payments has prevented so many questions from hitting the team.””

““The vendor self-service features alone let us save 2-3 people compared to how the team used to function. Without Stampli, we would have had to hire five more people for the team.””

““Our vendors can see where their invoices are, and even the expected payment date,” says Nini. “That autonomy has been a game changer.””

““We wanted a platform that would allow vendors to self-serve and find information on their own. We found it in Stampli.””

““The other construction industry tools that are available to integrate with Sage Intacct are light years behind what Stampli is doing.””

“Suddenly our IT director had a huge project to implement, and a growing number of invoices to approve in Stampli. Because we have full visibility into all invoices, we were able to identify which ones required his approval, reduce his load, and enable him to focus on other projects.”

“We have 15 approvers in Stampli, and it’s easy for everyone to communicate inside the platform to ask and answer questions, track approvals, and have an audit trail,”

“The flexible approval workflow in Stampli is very valuable, as we get responses from approvers much faster. We can easily and quickly identify who has what invoice and its status in the approval process.”

“Before Stampli, our invoice lifecycle took up to 10 days, and with that came the risk of late payments and potential fees. Now it’s been shortened to about one day per approver, so three days total – that’s a 70% reduction in the invoice lifecycle,”