Senior Administrative Coordinator at jhu

Setup: Remote
Location: Baltimore, Maryland
Level: Senior

Description

Johns Hopkins University seeks a Sr. Administrative Coordinator to provide comprehensive administrative and operational support for significant research programs. This role involves managing program operations, organizing meetings and events, handling award mechanisms, facilitating communications, and coordinating staff. The coordinator will collaborate with program leadership, staff, and university partners to ensure smooth day-to-day operations and strategic priorities. The position requires individuals who are highly organized, proactive, detail-oriented, adaptable, possess strong judgment, professionalism, discretion, and excellent communication skills.

Required Skills

Administrative Support
Operational Support
Program Operations
Meetings and Events Coordination
Award Mechanisms Management
Communication Skills
Staff Coordination
Budget Reconciliation
Grant Proposal Preparation
Records Control
Payroll Processing
Purchasing Processes
Event Logistics
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, Adobe Acrobat)
Excellent communication and interpersonal skills
handle sensitive information
solve problems proactively
quickly learn administrative, financial, and operational systems
coordinate meetings, events, travel, financial processes, and administrative workflows
Strong experience supporting cross-functional initiatives
familiarity with university systems (e.g., SAP)

Additional Information

Minimum Education: High school diploma or graduation equivalent.
Required Previous Experiences: Four years of related experience.
Preferred Qualifications: Bachelor’s Degree with 5+ years of relevant administrative or operational experience, preferably in a higher education, research, or a similarly complex environment.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, Adobe Acrobat).
Excellent communication and interpersonal skills with the ability to work independently and collaboratively, handle sensitive information, solve problems proactively, and quickly learn administrative, financial, and operational systems.
Demonstrated ability to coordinate meetings, events, travel, financial processes, and administrative workflows across multiple stakeholders in fast-paced, evolving settings.
Strong experience supporting cross-functional initiatives, familiarity with university systems (e.g., SAP), and experience supporting institutes, centers, or programs.