Description

The Executive Assistant to the Dean at Michigan State University's College of Osteopathic Medicine is seeking an experienced individual to enhance the Dean's effectiveness by managing calendars, communications, travel, meetings, and administrative tasks. This role requires strong organizational and diplomatic skills, acting as a trusted executive liaison and representative of the Dean and the college.

Required Skills

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Electronic Scheduling
Virtual Meeting Platforms
Organizational Skills
Communication Skills

Additional Information

Minimum Education: High school education with coursework in word processing, typing, shorthand, and grammar.
Required Previous Experiences: Five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.
Preferred Qualifications: Bachelor's degree and five to seven years of progressively responsible experience providing executive-level administrative support, including direct support to a senior executive in a complex organization.
Experience directly supporting a dean, president, provost, vice president, chief executive, or comparable senior leader.
Experience in higher education, academic medicine, healthcare, health professions education, or another large, highly matrixed organization.
Demonstrated success exercising approved delegated authority and making calendar, access, and administrative decisions on behalf of a senior executive.
Advanced proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, Teams, electronic scheduling, and virtual meeting platforms.
Excellent organizational, interpersonal, written, and verbal communication skills, including the ability to interact effectively with senior leaders, faculty, staff, students, alumni, donors, visitors, and external partners.
Experience coordinating international executive travel and resolving complex travel disruptions.
Demonstrated ability to adopt new technologies and improve administrative workflows using digital tools, automation, templates, or other process-improvement methods.
Ability to work occasional early morning, evening, or weekend hours in support of major events, travel, or time-sensitive executive responsibilities.
Demonstrated ability to anticipate needs, recognize emerging problems, exercise independent judgment, and complete work without repeated direction.
Demonstrated ability to manage multiple open commitments, deadlines, and action items and to ensure reliable follow-through in a fast-paced environment.
Experience coordinating executive meetings, professional commitments, and domestic travel, including complex itineraries and reimbursements.
Demonstrated ability to independently draft, edit, and proofread concise, accurate, executive-level correspondence, reports, presentations, meeting materials, and other administrative documents.
Demonstrated experience handling highly sensitive or confidential information with discretion and sound judgment.
Experience planning or supporting large-scale institutional ceremonies, executive meetings, donor and alumni engagements, retreats, and other high-profile events.
Demonstrated success improving administrative workflows through process redesign, automation, templates, project-management tools, or approved AI capabilities.
Experience maintaining executive briefing systems, action-item tracking, project-management, or work-tracking processes.
Experience supporting high-level donor, alumni, government, board, accreditation, or external-partner engagements.
Familiarity with Michigan State University systems and tools, including EBS, COMIIS, Qualtrics, and other relevant administrative platforms.
Experience operating in an environment involving shared governance, complex institutional relationships, and sensitive personnel or student matters.

About Michigan State University

Michigan State University

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A top global public research university, MSU pushes the boundaries of discovery to make a better world while providing students with life-changing opportunities.

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Executive Assistant at Michigan State University

Description

Required Skills

Additional Information

About Michigan State University

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