Executive Assistant at launch2

Setup: Hybrid
Location: West Palm Beach, Florida
Type: Full-time
Posted: Jul 8, 2026

Description

This role at Launch Potato involves consolidating executive operations, personal assistant support, and company events. It focuses on ensuring the effective functioning of C-suite leadership and overseeing all internal and external events end-to-end, requiring a passionate and detailed approach to meet expectations from Fortune 100 partners.

Required Skills

Google Sheets
Google Workspace
Slack
Concur
Calendly
Event Ownership
Vendor Sourcing
Contract Negotiation
Budget Reconciliation
Schedule Management
Inbox Ownership
Meeting Coordination
Executive Travel and Personal Logistics
Confidentiality and Professional Judgment
Conference Logistics
Hotel Blocks
Travel
Swag
Booth and Sponsorship Coordination
Client Entertainment and Partner Events
Company Events
Expense Reports
Budget Tracking
Swag Orders
Routine Deliverables
Administrative Bottlenecks
Cross-functional Liaison
Vendor Relationship Management
AI Automation
GSuite Systems

Additional Information

Required Previous Experiences: 5-7+ years of Executive Assistant experience.
Supporting C-suite or President-level leaders.
Experience supporting multiple C-suite executives simultaneously with competing priorities.
End-to-end event ownership across industry conferences and internal company events.
Vendor sourcing, contract negotiation, and budget reconciliation experience.
Preferred Qualifications: Exceptional organization and attention to detail.
Ownership-driven: proactive problem-solving.
High emotional intelligence and professional judgment.
Ability to manage ambiguity and competing priorities effectively.
Strong written and verbal communication skills, capable of representing the company at the executive level.
Discretion and trustworthiness with sensitive information.
Urgency and strong follow-through.
Tech-savvy, leveraging AI for automation and creating GSuite systems for accountability.