Executive Assistant / Operations Coordinator at coconutva

Compensation

$650 – $750/mo

Setup: Remote - Philippines
Type: Full-time
Level: not_specified
Posted: Jul 30, 2026

Description

Coconut is seeking an Executive Assistant / Operations Coordinator to build operational processes, manage calendars, coordinate administrative activities, and support marketing initiatives. The role requires strong executive assistant and operations coordination experience, comfort with researching and implementing business tools, and familiarity with CRM and automation tools.

Required Skills

Operational Processes
Workflow Creation
SOP Development
Onboarding Workflows
Internal Documentation
Research Tools
System Analysis
Best Practices Adoption
Admissions Consulting Support
Client Coordination
Calendar Management
Inbox Management
CRM Implementation
Task Tracking
Deadline Tracking
Project Tracking
Administrative Support
Marketing Initiatives
Content Creation

Additional Information

Required Previous Experiences: Building operational processes and workflows from the ground up.
Creating SOPs, onboarding workflows, and internal documentation.
Researching tools, systems, and best practices for the business.
Assisting with admissions consulting support and client coordination.
Managing calendar and inbox.
Recommending and helping implement a CRM.
Building and maintaining client follow-up systems.
Tracking tasks, deadlines, and ongoing projects.
Coordinating administrative and operational activities.
Assisting with marketing initiatives, including newsletters, content creation, and building an annual content calendar.
Providing general executive and administrative support as the business scales.
Strong executive assistant and operations coordination experience.
Comfortable researching, recommending, and implementing business tools and automations.
Preferred Qualifications: Healthcare or medical background or experience.
Marketing experience (newsletters, content calendars, content creation).
Admissions consulting or education industry experience.
Startup experience.
Experience documenting SOPs and workflows.