Senior Executive Assistant at scmtd

Compensation

$46 – $64/hr

Setup: Hybrid
Location: Santa Cruz, California
Type: Full-time
Level: not_specified
Posted: Aug 17, 2026

Description

Santa Cruz METRO is seeking a Senior Executive Assistant who will serve as the CEO's primary administrative partner. This role involves managing daily operations of the Office of the CEO and Administration Department, overseeing the CEO's schedule, preparing executive briefings, and coordinating board governance processes. The assistant will handle confidential and politically sensitive matters, supervise administrative staff, and lead special projects on behalf of the CEO.

Required Skills

Executive Office Management
Board and Committee Administration
Agenda Development
Meeting Preparation
Records and Information Management
Document Control
Administrative Workflow Design
Business Writing
Editing
Proofreading
Presentation Development
Briefing Methods
Grammar
Punctuation
Communication Techniques
Supervision
Coaching
Performance Management
Project Coordination
Workload Planning
Process Improvement
Budgeting
Purchasing
Vendor Management

Additional Information

Preferred Qualifications: Exceptional discretion, judgment, organization, writing, and interpersonal skills.
Knowledge of public agency governance.
Exercise independent judgment in prioritizing competing demands, protecting executive attention, identifying what requires CEO action, and resolving or routing matters within delegated authority.
Anticipate needs, recognize patterns and emerging risks, prepare several steps ahead, and act proactively with minimal instruction.
Design, document, administer, and continuously improve reliable administrative systems, procedures, controls, service standards, records management practices, and continuity of operations.
Communicate and coordinate effectively with Board members, employees, community representatives, public officials, stakeholders, and members of the public while maintaining composure, neutrality, credibility, and professionalism under pressure.
Research, verify, analyze, and synthesize complex or incomplete information into concise executive briefings, correspondence, reports, minutes, agendas, presentations, resolutions, decision materials.
Listen critically, distinguish discussion from direction, accurately document decisions and actions, prepare concise minutes for public meetings and hearings, and ensure timely follow-through.
Manage multiple high-priority or high-consequence assignments, shifting priorities, addressing interruptions, and firm deadlines while maintaining accuracy, responsiveness, and attention to detail.
Establish and maintain effective, trusted working relationships while preserving appropriate boundaries, confidentiality, fairness, and political awareness.
Work independently, make sound decisions within delegated authority, recognize when consultation is required, and promptly escalate risks, issues, or uncertainties.
Adapt quickly to changing priorities, leadership needs, legal requirements, technology, and organizational conditions while maintaining reliable effective administrative systems and operations.
Coordinate complex administrative and legally required functions with the CEO, General Counsel, Human Resources, Finance, Information Technology, and other responsible departments to ensure timely and effective execution of organizational priorities.
Deliver clear direction on behalf of the CEO within delegated limits.
Create and maintain secure, searchable, well-governed systems for filing, retrieving, sharing, retaining, and disposing of electronic and physical records.
Interpret, explain, and ensure compliance with relevant laws, policies, regulations, and requirements.